7-MINIMIZING THE RISK OF A PORT STATE CONTROL DETENTION
7-MINIMIZING THE RISK OF A PORT STATE CONTROL DETENTION (V-2)
This is to provide basic guidance to Masters and Seafarers when preparing themselves to undergo a Port State Control (PSC) inspection by providing several informative documents on typical deficiencies found on ships, its equipment or its crew and the application of checklists targeting these findings that can be used prior arrival to a designated port.
ဤလမ်းညွှန်သည် Port State Control (PSC) စစ်ဆေးခြင်းခံရရန် ပြင်ဆင်နေချိန်တွင် Masters နှင့် Seafarers များအတွက် အခြေခံလမ်းညွှန်ချက် ပေးဆောင်ရန်ဖြစ်သည်။ ဤစာတမ်းသည် မကြာခဏကြုံတွေ့နေရသော ချို့ယွင်းချက်များ(deficiencies) အကြောင်း အချက်အလက်များစွာကို ပေးဆောင်ရန် ရည်ရွယ်ပါသည်။ သတ်မှတ်ထားသော ဆိပ်ကမ်းသို့ မရောက်ရှိမီ ဤတွေ့ရှိချက်များကို စစ်ဆေးစာရင်း (checklist) အဖြစ် အသုံးပြုနိုင်ပါသည်။
MASTER’S OFFICE CERTIFICATES AND DOCUMENTATION
Certificates and documents are available on board, current
and valid, and properly endorsed.
The vessel’s Master reviews the information to confirm that
the agent has returned the original certificates.
Servicing certificates for firefighting and lifesaving
equipment are in date and available.
Special attention should be paid to dates, capacities, and
required supplements.
If the vessel has been issued an e-Certificates, anyone can
quickly validate an e-Certificate by searching the ABS e-Certificate Online
Database:
https://ww2.eagle.org/en/rules-and-resources/e-certificate-online-database.html
STANDARDS OF TRAINING, CERTIFICATION AND WATCHKEEPING (STCW)
The vessel’s crew members are adequately trained and have
the appropriate training certification. Many flag Administrations may require
certificates to be issued by the vessel’s flag State.
ISM AND ISPS CODES
The vessel’s Master has a firm knowledge of the vessel’s
Safety Management System as well as the International Ship and Port Facility
Security (ISPS) Code.
Proper on-board maintenance and drills are carried out and
documented in the vessel’s log book as required by the ISM and ISPS Codes.
ILO MARITIME LABOUR
CONVENTION
Master is familiar with the national requirements and
company’s measures ensuring compliance with the requirements of the Convention
relative to seafarers’ working and living conditions on board.
Periodic inspections are carried out and documented for accommodation, food and drinking water, all spaces and equipment used for storage and handling of food, including galley areas.
MANUALS
Manuals and booklets are on board and up to date as
applicable including:
Life Saving Appliances and Fire Safety Training manuals
Trim and stability booklet
Loading manual
Cargo securing manual
Survey planning document (including enhanced survey report
files) - required by ESP oil tankers, bulk carriers and chemical carriers
Shipboard Oil Pollution Emergency Plan (SOPEP) including
updated contact list
Shipboard Marine Pollution Emergency Plan (SMPEP)
Grain loading manual
Damage control plan
Loading instrument book
Coating technical file - required for Performance Standard
for Protective Coatings (PSPC)
Emergency towing procedure
Garbage and Oil Record Book
Applicable maintenance manuals.
BRIDGE NAUTICAL PUBLICATIONS
The latest publications are on board for ready reference
such as IMO publications and flag Administration regulations.
CHARTS
Charts, including tide tables, are up to date.
The Notice to Mariners is properly logged.
Electronic charts display the information systems.
PASSAGE PLANS
Voyage passage plans are correctly documented.
LIGHTS, SHAPES AND SOUND SIGNALS
The list of lights, international code of signals and
illustrated table of lifesaving signals is legible and the signaling lamp is in
good working condition and has been tested on both emergency power supply and
battery power.
Lights are installed in correct location based on COLREG
1972 (e.g. Stern Lantern, Mast Head Lantern, etc.).
Port and Starboard side lights screens are painted matte
black.
MAGNETIC AND GYRO
COMPASSES
The standard magnetic compass is adjusted for proper working
condition, and the deviation card has been updated.
No excessive deviation errors.
The standard magnetic compass is free of air bubbles.
The lifeboat/rescue boat magnetic compass is in good working
order.
The gyro compass is operational, and the error book is
maintained.
GMDSS, EPIRB AND AIS
Radio equipment is in good working order and is serviced and
tested by a recognized radio technician.
EPIRB is in proper working condition, programmed correctly
and the battery expiration date is displayed within the window.
The vessel’s automatic identification system (AIS) is
properly programmed and operational.
VDR annual performance test certificate is on board.
LRIT is in working condition, and the test report is
available.
RADAR TRANSPONDER
The radar transponder is located in the proper location,
operationally tested and the expiration date of batteries is confirmed.
RADARS, ECHO SOUNDER AND ECDIS
Radars and echo sounder are in proper working condition.
ECDIS audible alarms are fully functional.
BRIDGE NAVIGATIONAL WATCH ALARM SYSTEM (BNWAS)
BNWAS to be demonstrated that system is protected by
security pass code (should be under control of Master).
DOCUMENTATION
Service records for life raft and fire extinguishing
equipment.
Ship records from the Master’s Log, primary and secondary
steering gear testing, remote steering control, steering positions on the
bridge, rudder angle indicator, steering gear failure alarms, control
communications and control alarms, proper functioning of the emergency diesel
generator, main propulsion ahead and astern testing.
THE BATTERY ROOM
Room is to be inspected for cleanliness and proper
ventilation.
Battery room equipment is present and in good condition
(gloves, eye protection, hydrometer, etc.).
PYROTECHNICS
Dates on flares are not expired and required amount are to
be on board.
ACCOMMODATIONS FIRE DAMPERS AND
DOORS
The fire dampers are in good working condition, functionally
tested and recently examined internally and externally.
Damper flaps are structurally sound with no edge wastage.
The external ventilation trunk is marked to show damper flap
position – OPEN or CLOSE.
The location of fire dampers can be found on the fire
control plan.
Louver type dampers are tested to ensure louver contact and
function.
Weathertight doors are closing properly and in accordance
with load line regulations.
Accommodation internal fire doors not tied back with
‘hooks.’
FIREFIGHTING EQUIPMENT
The fire, smoke and heat detectors have been tested for
proper operation.
Fire detection panel displays with no
faults.
Fire stations have the appropriate equipment secured
properly.
Fire hoses are not leaking and have been checked for dry rot
and usability.
Fire hoses are of correct length and diameter for location
(15m, 20m, etc.).
Fire main is in good condition and does not have patches or
holes.
Isolation and relief valves are working properly.
Portable and fixed firefighting systems have been serviced
as required, and extinguishers are properly marked with date of servicing.
Fixed firefighting systems have been serviced and do not
have any loose hoses, and the system has been reactivated.
Fire line isolating valve between the engine room (ER) and
deck has been tested and is working properly.
Foam systems where fit have had analysis samples taken and
are operation-ready.
Fixed water spray system valves are aligned and ready for
immediate use.
Access to fixed CO2 system (key in glass box) to be readily
available.
FIRE CONTROL PLANS
Fire control plans are up to date with appropriate IMO
markings and symbols.
Emergency control stations are clean and equipped with
applicable safety equipment.
Remote and quick closing devices are in good operating
order.
LIFE JACKETS WITH LIGHTS AND WHISTLES
The correct number and location are clearly shown on the
safety plan and are located on board.
CABLE PENETRATIONS
Cable penetrations in accommodation bulkheads
(wheelhouse/radio room, etc.) are all effectively sealed.
CARGO AREA
LIFERAFTS
Liferafts have been serviced by an approved servicing
company.
Liferaft hydrostatic releases are correctly connected and
have valid service certificates and/or expiry dates.
Liferafts are properly secured.
Launching arrangements are in good condition (as applicable)
with no obstructions for float-free operation.
LIFESAVING EQUIPMENT
Lifebuoys – the correct number is identified by type with
line, light or smoke as applicable and with legible vessel markings.
Bridge wing Man-Overboard smoke and lights ready for easy
release.
HATCH COVERS AND WEATHERTIGHT CLOSING APPLIANCES
Hatch covers and weathertight closing appliances are in
proper working condition and have been checked for missing or damaged gaskets,
cleats, wedges and securing devices.
Hatches are tight and properly fitted.
Where required, there is safe access to the bow.
CARGO CONTROL ROOM
Oil Discharge and Monitoring Equipment is functioning
properly and has not been tampered with.
MAIN DECK
LIFEBOATS/RESCUE BOAT
The lifeboat (rescue) structure (hull integrity, seats/
thwarts, flooring, releasing hook connections to the boat, releasing gear,
tiller/gudgeons) has been checked for proper maintenance with no wastage or
rot.
The engine is in good working condition and has been
operationally tested, and fuel tank is full.
The lifeboat (rescue) equipment has been
checked for proper quantity, expiration date and condition.
Lifeboat/rescue boat painter is connected.
Lifeboats (rescue) have been lowered as per schedule and
released from hooks to confirm release mechanisms.
Required interior equipment has been accounted for.
Lifeboat seat belts are of contrasting colors.
Lifeboat window at helmsman’s position has clear visibility.
Lifeboat hatches are maintained.
Lifeboat nonslip surfaces are maintained.
Air supply system is maintained.
LIFEBOAT/RESCUE BOAT AND LIFERAFT DAVITS
Davits are in good working condition and have been
operationally tested.
Davits should be checked for wastage, proper
hoisting/lowering and braking function.
Sheaves and loose gear are not worn.
Wires have been serviced and changed out as necessary.
Limit switches and winches have been tested.
Launching instructions are clearly posted and located in way
of emergency lighting.
DECK
Excessive corrosion, cracking, buckling – if found should be
immediately reported to the local ABS office.
Handrails are intact and in accordance with load line
regulation.
AIR PIPES AND VENTILATORS
Air pipes and closure devices are checked for wastage.
Closure devices have been opened and the flame screen
checked.
SHORE CONNECTIONS
International shore connection is on board.
Electrical shore connections have proper connections and are
functioning.
MARPOL Annex I and IV standard discharge connections where
required have proper fittings, are marked, and have proper intact drip
coamings.
ACCOMMODATION LADDER
Accommodation ladders are free of any defects (fractured
steps, side ropes etc.), and the gangway safety net has been prepared and
correctly rigged.
VESSEL ACCESS
Gangway log book entries are maintained and up to date.
Areas with restricted access are clearly marked and locked.
LOAD LINE – DRAFT MARKS
Port and Starboard Load Line marks checked and confirmed to
be clearly visible.
Draft marks are clear to read.
ENGINE ROOM
MAIN AND EMERGENCY FIRE PUMPS
The main and emergency fire pumps are to be in proper
working condition – gauges operational, priming pump functioning, remote
starting is operational (if applicable) and pumps are capable of taking sea
suction and maintaining the proper line pressure.
Operating instructions are posted in
plain view.
Visual examination is completed of fixed firefighting system
nozzles.
MACHINERY SAFETY SYSTEMS
Valves are free from obstruction and are in operational
condition.
All machinery safety systems are operational without alarms
present.
All FO Tank sounding pipes are closed, and self-closing
devices are working correctly.
ELECTRICAL INSTALLATION
220v main and emergency switchboards, and feeder panels are
clear of any low insulation readings.
Switchboards are to be provided with insulated matting both
in front and behind.
CLEANLINESS
Excess oil leaks from engines, bilges, containment areas and
FO/LO processing areas have been cleaned.
The sources of any excessive oil leaks have been rectified.
Repair damaged lighting and/or replace burned bulbs.
Fire hydrants and hose stations are clean and in good
working order.
No thermal insulation is oil soaked.
No oil-soaked rags are left in decks or bilge wells.
Tools and equipment are stored properly, and emergency exits
are clear.
MARPOL ANNEX IV
Sewage treatment plant is fully operational, including
aeration blowers, sight tube, alarm panel, etc.
Sewage treatment system is operational and not leaking
MARPOL ANNEX V
Garbage Management Plan are available on board.
Garbage Record Book entries are up to date.
Incinerator alarms and safety devices are all fully
operational.
MAIN PROPULSION ENGINE
Components of the main propulsion engine are working
correctly.
The emergency control station and engine side station are
operating correctly.
Validate that emergency procedures can be carried out as
applicable.
There are no visible engine oil leaks.
MARPOL Annex VI, technical files for each engine should be
available.
The record book of the engine parameters should be updated
by the Chief Engineer as applicable.
AUXILIARY ENGINES AND EQUIPMENT
Auxiliary engines and attachments have been tested to see
that gauges, emergency shut downs, automatic changeovers and quick closing
valves are operating properly.
Auxiliary engine fuel oil leakage alarms are working and
drain valves are in closed position.
MARPOL Annex VI, the EIAPP certificates and technical files
for each engine should be available.
The record book of the engine parameters should be updated
by the Chief Engineer as applicable.
There are no visible engine oil leaks.
OILY WATER SEPARATOR EQUIPMENT
Check to see that oily water separator equipment and 15 ppm
alarm have been operationally tested including automatic stopping devices,
alarms, piping systems and gauges, and found properly functioning.
Confirm that no unauthorized piping or electrical
modifications have been made.
Verify that the Oil Record Book has been
filled out correctly and signed by the Chief Engineer and Master, as per MARPOL
Annex I.
HIGH PRESSURE FUEL LINES
High pressure fuel lines are jacketed and spray shields in
place as required.
PORTABLE AND FIXED FIREFIGHTING SYSTEMS
Systems have been serviced as required and extinguishers are
properly marked with date of servicing.
Machinery space fire hoses are correct length (15m maximum).
Boiler burner location is provided with sand box.
Fire Doors have proper closing mechanisms and are not
purposely open.
MARPOL ANNEX VI (INCINERATORS)
Valid IMO Type Approval Certificate is available.
Manufacturer’s operating manual is available.
Incinerator alarms and safety devices are all fully
operational.
WORK SPACES (PUMP ROOM, STEERING FLAT, ETC.)
MAIN AND EMERGENCY FIRE PUMPS
The main and emergency fire pumps are to be in proper
working condition – gauges operational, priming pump functioning, remote
starting is operational (if applicable) and pumps are capable of taking sea
suction and maintaining the proper line pressure.
Operating instructions are posted in plain view.
STEERING GEAR
The main and emergency steering gear has been tested and is
functioning properly with no visible hydraulic leaks.
Steering gear gyro compass repeater without deviation error.
EMERGENCY POWER
The emergency generator has been operationally tested and is
capable of coming online automatically within 45 seconds.
Emergency generator fuel oil tank is full, and quick closing
valve is operational.
Emergency lighting is operationally tested, and any
defective lights replaced.
A transitional source of power (as applicable) and emergency
power batteries have been checked for proper operation.
PORTABLE AND FIXED FIREFIGHTING SYSTEMS
Systems have been serviced as required and extinguishers are
properly marked with date of servicing.
INSULATION
A-60 Insulation is intact in all areas (emergency escape
trunks, etc.).
PORT ARRIVAL
PRE-ARRIVAL
Accidental damage that is suffered while sailing to the port
of call must be submitted to the Port State with details on the circumstances
of the accident, damage suffered, remedial action and information about
notification to the Flag State.
INCREASED CHANCES OF PORT STATE ACTIVITY
First time being in the region in the past year.
Vessel has not been inspected in the last 6 months.
Deficiencies were found at last Port State inspection.
Vessel has been detained in the last year.
ISM CODE: PSC ISM-RELATED DEFICIENCIES
ISM ELEMENT 1: SAFETY AND ENVIRONMENTAL PROTECTION POLICY
A Safety and Environmental Protection (SEP) policy,
understood and supported by the crew, provides strong evidence of an overall
effective implementation of the company’s SMS.
The policy posters are displayed at prominent locations.
The policy is properly controlled, and the latest revision
is in use.
Crew members are able to demonstrate a satisfactory level of
awareness of the SEP policy.
Safety and environmental objectives and targets established
in the SMS are consistent with those contained in the policy statement.
On board procedures and practices support and contribute to
the successful achievement of objectives and targets established by the
company.
ISM ELEMENT 2: COMPANY RESPONSIBILITIES AND AUTHORITY
The provision of support, allocation of resources and
overall commitment of the company is vital for the effective implementation of
the SMS on board the vessel.
Responsibility, authority and lines of
reporting of key personnel are clearly defined and documented.
Crew personnel are able to demonstrate a satisfactory level
of awareness of their duties and responsibilities as detailed in the SMS.
If day-to-day operations of the vessel have been delegated
to a management company, evidence of this delegation is available.
Requisitions for supply of stores, spares and requests for
repairs are being followed up by the shore-based management in a timely manner.
There is evidence of follow up action and monitoring by
shore-based management over documented and reported outstanding nonconformities
and deficiencies.
ISM ELEMENT 3: DESIGNATED PERSONS
As the custodian of the SMS, the ISM Code places a special
responsibility on the designated person ashore (DPA). The nominated person must
hold the relevant qualification and experience and demonstrate the commitment
required by the position.
Identity and contact details of the DPA have been reported
to the flag Administration, if required.
DPA has direct access to the top company management.
Qualifications, experience and training
of the DPA meets the IMO guidance contained in the Annex to MSC-MEPC.7/Circ.6.
Crew are aware of the identity and contact details of the
DPA.
There is evidence to show that the DPA is engaged in
monitoring the safety and pollution prevention aspects of all vessel
operations.
ISM ELEMENT 4: MASTER’S RESPONSIBILITY AND AUTHORITY
The Master has the responsibility to ensure that the
requirements specified in the company’s SMS are being observed. To this end,
the Master needs to be completely familiar with the SMS and be given the
necessary support and overriding authority to make decisions relating to safety
and pollution prevention.
Master is able to demonstrate familiarity with his/her role
and responsibility under the ISM Code.
SMS contains a clear statement giving the Master overriding
authority to take decisions relating to safety and pollution prevention and to
ask for assistance from the company when needed.
Master is aware of where this overriding authority is
documented and is able to explain the intent of this provision.
Master’s review of the SMS has been carried out as specified
in the SMS and that it is effective.
Master’s standing and night orders are
current and in accordance with SMS.
Master is verifying that crew is observing the procedures
and processes specified in the company’s SMS.
ISM ELEMENT 5: RESOURCES AND PERSONNEL
The SMS must ensure that all personnel including the crew
are competent, properly qualified, medically fit and given the proper training
and familiarization to safely and efficiently perform their assigned
responsibilities.
Crew on board meet or exceed the minimum safe manning
criteria established by the flag Administration, and the vessel is
appropriately manned in order to maintain safe operations on board under all
conditions.
Officers and ratings hold valid certificates and
endorsements as per the International Convention on Standards of Training,
Certification and Watchkeeping. Seafarers (STCW)
All crew hold valid medical fitness certificates.
The Master is fully conversant with the company’s SMS.
Safety induction, shipboard familiarization and safety
training of crew have been carried out as per the SMS.
Crew members are able to effectively communicate as a team
in the execution of their duties.
Crew members are able to demonstrate
their familiarity with the SMS commensurate to their roles and
responsibilities.
Shipboard officers are familiar with relevant rules and
regulations covered by the SMS.
Company and ship security officers are qualified and hold
valid certificates as required by the Administration.
Watchkeeping schedules have been established, and a record
of hours of rest is being maintained as per the STCW.
ISM ELEMENT 6: SHIPBOARD OPERATIONS
Key shipboard operations that can affect safety and
pollution prevention must be backed by documented procedures with
responsibilities assigned to qualified personnel.
The SMS contains documented procedures for key shipboard
operations.
Roles and responsibilities have been clearly assigned to
qualified personnel who are able to demonstrate their familiarity with assigned
tasks.
Voyage passage planning is carried out from berth to berth.
Navigational charts and publications for the intended
passage are available on board and have been updated to the latest notices to
mariners.
Ship stability and stress calculations for different stages
of the voyage are being carried out.
Bridge and engine room checklists
(arrival, departure, testing controls, watchkeeping, etc.) are being followed.
Permit to work (hot work, entry into enclosed spaces,
working aloft, lock out-tag out) procedures are being complied with.
Suitable personnel protective equipment is being used by the
crew.
Bunker and fuel transfer procedures are complied with.
Procedures for operations with low sulfur fuel oil are being
followed – as applicable.
The ballast water exchange plan is complied with as per
regulations.
The waste management plan is properly implemented.
A safe means of embarkation and disembarkation is available.
An efficient gangway watch is maintained and access to the
vessel is controlled.
ISM ELEMENT 7: EMERGENCY PREPAREDNESS
The company should identify all potential emergency
situations that can affect its fleet; develop contingency plans to mitigate
adverse impact of emergencies; periodically test the contingency plans to
validate their effectiveness; and train and familiarize the crew.
Crew emergency response plans and muster lists are current
and up to date.
Personnel are familiar with their muster stations and
assigned duties.
Contingency plans for potential emergency situations are
available.
Drills as required by SOLAS and as per the company’s SMS
have been carried out.
Emergency exercises with the shore-based emergency response
team have been carried out as required by the SMS.
Post-drill analysis to identify weaknesses and lessons
learned is carried out for continuous improvement.
Personnel are able to satisfactorily demonstrate emergency
drills.
Emergency contact information for the shore-based emergency
response team is updated and kept current.
All safety equipment is readily available and adequately
maintained.
Fire control plans are up to date and
current.
Means of escape and access are not obstructed.
ISM ELEMENT 8: REPORTS AND ANALYSES OF NONCONFORMITIES,
ACCIDENTS AND HAZARDOUS OCCURRENCES
Accidents, incidents, near misses and nonconformities must
be reported and analyzed to determine the root cause. Appropriate timely
corrective actions must be taken to prevent recurrence. Data collected is to be
used for trending and continuous improvement.
All accidents, incidents, injuries and near misses are being
reported.
Accidents, incidents, injuries and near misses are being
recorded and investigated to determine the root cause.
Timely corrective and preventive action is being taken and
records maintained.
Reported accidents and incidents are being closed out in a
timely manner after verification of effectiveness of action taken.
Follow-up actions and monitoring by shore-based management
of reported cases and actions taken are evident.
Following a PSC detention, corrective action taken by the
ship must not be limited to the PSC deficiencies.
Action has been taken to identify and resolve other similar
deficiencies existing on board.
ISM ELEMENT 9: MAINTENANCE OF THE SHIP AND EQUIPMENT
This element addresses areas in the SMS where the highest
percentage of nonconformities and deficiencies are identified. Nearly 30% of
all PSC ISM-related deficiencies relate to inadequate maintenance. A vast
majority of detainable PSC ISM deficiencies (Code 30) relate to maintenance of
ship and equipment.
The vessel is clean, tidy, habitable and well illuminated.
There is no evidence of excessive corrosion and/or wastage
on exposed decks and fittings.
The ship has implemented and is maintaining an effective
planned and/or preventive maintenance system (PPMS).
PPMS is up to date with minimum overdue maintenance items.
Inspection of the vessel is carried out as established in
the SMS, and identified defects are being dealt with.
All class, statutory and other required trading certificates
are valid and up to date.
No unauthorized repairs, modifications or alterations have
been carried out.
Machinery and hull defects including breakdowns have been
reported to the company.
Reported defects are being monitored by the company, and
timely corrective action is being implemented to rectify them.
There is no accumulation of oily water residues in the
machinery space bilges or on the tank tops.
Air pipes, sounding pipes, ventilators and closing
appliances are properly maintained and are fully operational.
Lifeboat/rescue boat lowering winch/davits are being
maintained/serviced and are in good operational condition.
Critical and standby equipment and systems have been
identified and routine testing is being carried out.
A sufficient stock of spares and stores is available on
board as required by the SMS.
Records of maintenance and test activities are available.
ISM ELEMENT 10: DOCUMENTATION
All documentation relating to the SMS must be controlled and
available at all relevant locations to ensure safe and pollution-free
operations.
All class, statutory and other applicable trading
certificates relevant to the ship are available.
The latest revisions of the SMS manuals,
procedures and records are readily available at relevant locations.
The latest editions of publications required by the vessel’s
flag Administration are available.
A copy of the company’s ISM Document of
Compliance with the latest endorsement is available.
Deck, engine, GMDSS and other applicable official log books
are maintained and up to date.
The correct format of the Oil Record
Book is in use on board and kept up to date.
Latest issue of the Continuous Synopsis
Record (CSR) including old revisions of CSR are maintained on board.
ISM ELEMENT 11: COMPANY VERIFICATION, REVIEW AND EVALUATION
The company must ensure that the SMS is effectively
implemented and fosters continuous improvement through a system of internal
audits and management reviews.
Internal audits have been carried out at
intervals not exceeding 12 months by auditors who are independent of areas
audited.
External audits have been carried out as required by the ISM
Code.
Audit reports are available on board.
Audit findings are being tracked to closure.
Timely corrective action has been taken to close out audit
findings.
Shore-based management is monitoring and providing the
necessary support in implementation of corrective actions.
The company has developed and implemented a procedure for
risk assessments.
Periodic verification has been performed to confirm that
individuals undertaking delegated ISM-related tasks are acting in conformity
with the company’s responsibilities under the Code.
Appropriate safeguards have been established against all
identified risks to the ship, personnel and the environment.
Management reviews to verify the effectiveness of the SMS
are being carried out and records are available.
INTERNATIONAL SHIP AND PORT FACILITY SECURITY (ISPS) CODE
PSC detentions resulting from ISPS-related deficiencies are
on the rise. To prevent these, vessels must implement the security measures as
per the approved ship security plan. Access to the ship must be controlled
through an efficient system of gangway watchmen, visitor identification and
checking of personal belongings.
There is an approved Ship Security Plan (SSP) on board, and
all security measures are implemented for the applicable security level.
Master, Ship Security Officer (SSO) and crew members are
aware of all levels of ship security and applicable procedures at each level.
SSO and other personnel with security duties are trained and
certified in accordance with STCW requirements.
Master and SSO are aware of their responsibility of
periodically reviewing security measures and recommending changes to the SSP as
appropriate.
Access to ship is controlled and crew members on watch are
familiar with the access control measures at each security level. This includes
control measures applied at ladders, gangways, ramps, doors, side scuttles,
windows, ports, cranes, hoisting gears, etc. as applicable.
Restricted areas have been identified and crew members are
aware of access control measures applied to these areas.
All security equipment necessary for maintaining the
security levels, including all security equipment listed in the SSP, is in
working condition.
Stores, spares, provisions are searched in accordance with
the SSP, and crew members are aware of their responsibilities.
Shipboard security training and drills are periodically
carried out in accordance with SSP.
Security incidents and breaches of
security are documented, and timely corrective and preventive actions taken.
Following records of security activities are maintained on
board:
Training, drills and exercises.
Security threats and security incident
reports.
Changes in security level.
Communications relating to the direct
security of the ship such as specific threat to the ships or to port facilities
the ship is, or so has been.
Declaration of Security (DOS) for last
10 port calls.
Internal audit report(s).
Periodic reviews of Ship Security
Assessment and Ship Security Plan.
Maintenance, calibration and testing of
security equipment identified in the SSP.
ILO MARITIME LABOUR CONVENTION (MLC, 2006) MINIMUM AGE
All seafarers onboard are at least 16 years of age or as
required by flag state.
Seafarer under the age of 18 is not
working at night (except under an approved training program).
Seafarer under the age of 18 is not carrying out tasks that
are likely to jeopardize their safety or health.
MEDICAL CERTIFICATION
Seafarers are not allowed to work if they are not medically
fit.
Seafarers have been issued a medical examination certificate
by a qualified medical practitioner in accordance with the national law.
Medical certificate validity should not be more than two
years for seafarer 18 years or more and one year for seafarer less than 18
years of age.
Seafarers holding color vision certificates does not exceed
6 years of validity or any other time frame impose by flag state.
If the medical certificate has any restriction, seafarer do
not attend to any task where the restriction applies.
Medical certificates are in the English language if the ship
is engaged in international voyages.
QUALIFICATIONS OF SEAFARERS
Seafarers are trained or certified in accordance with the
STCW convention, and minimum requirements of the Safe Manning Document (SMD)
are met.
All seafarers have completed training for personal safety
onboard ship.
Seafarers’ employment agreements.
Copy of seafarer employment agreement (SEA) and collective
bargaining agreement (CBA) as applicable are available on board.
Each SEA is signed by the seafarer and the ship owner or an
authorized representative of the shipowner.
All SEA address requirements of the Standard A 2.1 and are
consistent with applicable national standard(s).
SEA is written in the English language and does not contain
any clause that violates seafarers’ rights.
USE OF ANY LICENSED OR CERTIFIED OR REGULATED PRIVATE
RECRUITMENT AND PLACEMENT SERVICE
Documentary evidence indicates that private recruitment and
placement service(s) employing seafarers on behalf of the shipowner is (are)
operated in accordance with the convention.
Private recruitment and placement services are licensed or
certified or regulated in accordance with the convention.
Seafarers are not charged for recruitment and placement
services.
HOURS OF WORK OR REST
Work schedule at sea and in port conforms to the
requirements of the convention.
Work schedule is written in English
language and working language of the ship and posted in relevant locations.
Records of hours of work or rest are maintained in a format
specified/accepted by the flag state.
MANNING LEVELS FOR THE SHIP
Ship complies with the Safe Manning Document (SMD) or
equivalent issued by the flag state.
Sufficient number of seafarers are
onboard to ensure safety and security under all conditions, taking into account
seafarer fatigue and the particular nature and conditions of voyages
undertaken.
ACCOMMODATION AND ONBOARD RECREATIONAL FACILITIES
Documentary evidence confirming that accommodation is built
to the applicable national standard(s).
Heating, lighting, ventilation systems, and other fittings
and fixtures are in good working condition.
Separate sleeping rooms and sanitary facilities are provided
to men and women seafarers.
Sanitary facilities are adequate for
number of personnel onboard and functional.
Hospital is maintained in accordance with the national
requirements and used only for taking care of sick seafarers.
Laundry facilities are adequate and functioning correctly.
Noise and vibration including other ambient factors are
controlled and within limits as specified under national requirements.
Periodic Inspection records of the accommodation, including
mess rooms and recreational facilities are available.
FOOD AND CATERING
Food and drinking water of adequate quantity, nutrition and
quality are provided.
Seafarers are not charged for food and
drinking water.
Ship’s cook is at least 18 years of age and trained and
qualified for the position.
Periodic inspection records of food, drinking water, food
preparation, storage and handling areas are available.
Catering facilities are hygienic and fit for the purpose.
HEALTH AND SAFETY AND ACCIDENT PREVENTION
Health and Safety Policy is available and understood by all
seafarers.
Programs for prevention of occupational accidents, injuries,
and diseases are implemented.
Safety committee meetings are periodically conducted and
documented.
Personnel Protective Equipment (PPE) is available to
seafarers.
A risk assessment is taken into consideration for the work
assignment.
Accidents are investigated and reported.
ON BOARD MEDICAL CARE
Seafarers are provided appropriate health protection and
medical care, including dental care on board the ship at no cost.
Personnel with appropriate STCW qualification are on board
to provide medical care or first aid (where medical doctors are not required to
be carried on board).
Medical chest, medical supplies and equipment meets national
requirements.
International Medical Guide for Ships and medical report
forms are maintained on board.
ON-BOARD COMPLAINT PROCEDURES
Seafarers are provided with a copy of on-board complaint
procedure in the working language of the ship.
Seafarers are familiar with the on-board complaint
procedure, including prohibition on victimization for filing a complaint.
Seafarers understand that they have a right to file a
complaint directly with the ship’s Master or external authorities.
A complaint log, including disposition of each complaint, is
maintained on board.
PAYMENT OF WAGES
Seafarers are paid regularly in accordance with SEA
(including CBA if any), at least monthly.
Monthly wage slips are provided to each
seafarer, and no unauthorized deductions are made.
Charges for remittances and allotments, including exchange
rates, are in accordance with national requirements.
FINANCIAL SECURITY FOR REPATRIATION
Evidence of financial security confirms that financial
security for repatriation is available onboard and includes an attestation from
the financial security provider that the financial security meets the
requirements of Stand A2.5.2.
Financial security documents include name of the ship, port
of registry, call sign, IMO number, name and address of the provider or
providers of the financial security, contact details of the persons or entity
responsible for handling seafarers’ requests for relief, name of the shipowner,
and period of validity of the financial security.
A copy of the Financial Security is posted in a conspicuous
place on board where it is available to the seafarers. Where more than one
financial security provider provides cover, the document provided by each
provider are carried on board.
FINANCIAL SECURITY RELATING TO SHIPOWNERS’ LIABILITY
Evidence of financial security confirming that financial
security for repatriation is available onboard and includes an attestation from
the financial security provider that the financial security meets the
requirements of Standard A 4.2.1.
Financial security documents include name of the ship, port
of registry, call sign, IMO number, name and address of the provider or
providers of the financial security, contact details of the persons or entity
responsible for handling seafarers’ requests for relief, name of the
shipowners, and period of validity of the financial security.
A copy of the Financial Security is posted in a conspicuous
place on board where it is available to the seafarers. Where more than one
financial security provider provides cover, the document provided by each
provider are carried on board.
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