3-PORT STATE CONTROL CIC (Concentrated Inspection Campaign)
Concentrated Inspection Campaigns
Concentrated inspection campaigns focus on specific areas where a higher risk of non-compliance could exist. This could be evidenced by the number of deficiencies encountered, accidents or where new convention requirements have recently entered into force. Campaigns take place yearly over a period of 3 months (September - November) and are combined with a regular inspection.
Over the years, the following topics have been the focus of a CIC:
CIC သည် NC ဖြစ်နိုင်ခြေ မြင့်မားနိုင်သည့် သီးခြားနေရာများကို အာရုံစိုက်သည်။ ကြုံတွေ့ရသည့် ချို့ယွင်းချက်များ၊ မတော်တဆမှုများ သို့မဟုတ် ကွန်ဗင်းရှင်းဆိုင်ရာ လိုအပ်ချက်အသစ်များ မကြာသေးမီက စတင်အသက်ဝင်ခဲ့သောကြောင့် ဖြစ်နိုင်သည်။ ကမ်ပိန်းများကို ၃ လ (စက်တင်ဘာမှ နိုဝင်ဘာလ) အတွင်း နှစ်စဉ်ကျင်းပပြီး ပုံမှန်စစ်ဆေးခြင်းနှင့် ပေါင်းစပ်ထားသည်။
နှစ်များတစ်လျှောက်တွင် အောက်ပါအကြောင်းအရာများသည် CIC ၏ အာရုံစိုက်မှုဖြစ်ခဲ့သည်။
• 2022 Standards of Training, Certification and Watchkeeping for Seafarers (STCW)
• 2021 Stability in General
• 2020 Stability in general, postponed due to the COVID crisis
• 2019 Emergency Systems and Procedures
• 2018 MARPOL Annex VI
• 2017 Safety of Navigation
• 2016 Maritime Labour Convention 2006
• 2015 Entry into Enclosed Spaces
• 2014 Hours of Rest (STCW)
• 2013 Propulsion and auxiliary machinery
• 2012 Fire Safety Systems
• 2011 Structural safety and Load Lines
• 2010 Tanker damage stability
• 2009 Lifesavings: Lifeboat launching arrangements
• 2008 Safety of Navigation: SOLAS chapter V
• 2007 Implementation of the International Safety Management Code (ISM-Code)
• 2006 MARPOL 73/78 Annex I
• 2005 Global Maritime Distress Safety System (GMDSS)
• 2004 Labour and live circumstances: Working and living conditions
• 2003 Operational Compliance on board passenger ships
• 2002 International Safety Management Code (ISM-Code).
For USCG which operates separately from any other MoUs:
Enhanced Exam Program
Beginning in 2021, the Coast Guard initiated the Enhanced
Exam Program (EEP). This program, similar to the Concentrated
Inspection Campaigns (CICs) carried out by port state control
MoUs, is intended to increase focus on specific aspects of ship
safety on a quarterly basis. This increased focus may vary due
to the implementation of new regulations, deficiency trends, or
other PSC program interests.
https://www.dco.uscg.mil/Our-Organization/Assistant-Commandant-for-Prevention-Policy-CG-5P/Inspections-Compliance-CG-5PC-/Commercial-Vessel-Compliance/Foreign-Offshore-Compliance-Division/PortStateControl/
https://www.equasis.org/Fichiers/Statistique/MOA/PSC%20Annual%20Reports%20USCG/PSC_ANNUAL_REPORT_USCG_2021.pdf
Every year, PSC regimes determine a specific focus area during regular inspections. This year’s
Concentrated Inspection Campaign (CIC), running from 1 September to 30 November, will be
carried out on the topic of fire safety.
1. CIC – fire safety
This year, the Paris and Tokyo MoUs agreed to run a CIC on
the topic of fire safety. The majority of PSC MoUs have confirmed their participation in this year’s CIC.
The CIC will be carried out between 1 September and 30
November and will be covered by an additional questionnaire
during routine port state inspections.
The additional questionnaire, highlighting the fire safety
focus areas this time around, is usually published in early
August. Once the final questionnaire is published, we will
issue an additional Technical and Regulatory News. Furthermore, we will offer a “smart-up” webinar on 16 August 2023
(Link to application).
Traditionally, deficiencies in the fire safety section are among
the most common of all detainable deficiencies, which is underlined by the fact that a third of DNV’s Top 18 detainable
deficiencies (refer to News on Top 18) relate to the topic of
fire safety:
• Fire dampers
• Fire doors/openings in fire-resisting divisions
• Fire detection systems
• Fixed fire-extinguishing installations
• Means of control (opening, pumps) in machinery spaces
• Evaluation of crew performance (fire drills)
Below graph
showing the ratio between detainable and non-detainable
deficiencies regarding fire safety during port state control
inspections, from the Paris MoU:
https://www.tokyo-mou.org/publications/press_release.php
To assist with the preparation for a port state control inspection, the PSC Planner provides a checklist based on previous
deficiencies of the specific ship, a list of the most common
deficiencies raised in the specific port, and DNV’s Top 18
deficiencies.
While this is under no circumstances the full scope of a PSC
inspection, it can help identify focus areas.
From the end of August to December, the PSC Planner will
also include the questionnaire for the 2023 CIC for easy reference and preparation by the crew and the vessel’s management.
PSC Planner
2. Actions on the CIC 2023 by the authorities
In response to this year’s CIC, some of the flag states have already implemented actions to prepare their
registered vessels.
Since March 2023, some flag state inspectors from have been using an additional CIC checklist to determine the level of compliance regarding fire safety
and ISM to prepare for this year’s campaign.
Recommendations
Owners/managers should make sure their crews are
informed about the planned CIC and which items are
expected to be important. Special attention should be paid
to these items during maintenance, to ensure a proper condition of the vessel.
As deficiencies in fire safety can often be traced to shortcomings in the implementation of the Safety Management System
(SMS), the efficient use of the SMS should be emphasized.
ပိုင်ရှင်/မန်နေဂျာများသည် ၎င်းတို့၏ သင်္ဘောဝန်ထမ်းများအား စီစဉ်ထားသည့် CIC အကြောင်းနှင့် မည်သည့်အရာများ အရေးကြီးမည်ဟု မျှော်လင့်ကြောင်း အသိပေးသင့်သည်။ သင်္ဘော၏ အခြေအနေမှန်ကို သေချာစေရန် ပြုပြင်ထိန်းသိမ်းစဉ်အတွင်း ဤပစ္စည်းများကို အထူးဂရုပြုသင့်သည်။ မီးဘေးလုံခြုံရေးဆိုင်ရာ ချို့ယွင်းချက်များသည် Safety Management System (SMS) ကို အကောင်အထည်ဖော်ရာတွင် ချို့ယွင်းချက်များ မကြာခဏ ခြေရာခံနိုင်သောကြောင့် SMS ကို ထိရောက်စွာအသုံးပြုခြင်းကို အလေးပေးဆောင်ရွက်သင့်ပါသည်။
Concentrated inspection campaign (CIC) by Tokyo and the Paris
MoU on Fire Safety beginning from 1st September 2023 and ending on 30th
November 2023.
1. A concentrated inspection campaign (CIC) on Fire Safety will be initiated jointly by the
member Authorities of the Tokyo and Paris Memoranda of Understanding (MoU) on Port
State Control.
2. The inspection campaign will be held for three (3) months, commencing from 1st
September 2023 and ending on 30th November 2023.
3. The purpose of the CIC is:
a. To create awareness among the ship’s crew and owners about the importance of fire
safety measures; and
b. To verify that the ship complies with fire safety requirements under the relevant IMO
instruments.
CIC ၏ရည်ရွယ်ချက်မှာ-
a မီးဘေးကင်းရေးအစီအမံများ၏ အရေးပါမှုကို သင်္ဘောအမှုထမ်းများနှင့် ပိုင်ရှင်များအကြား အသိပညာပေးနိုင်ရန်၊ နှင့်
b သင်္ဘောသည် သက်ဆိုင်ရာ IMO ကိရိယာများအောက်ရှိ မီးဘေးလုံခြုံရေး သတ်မှတ်ချက်များနှင့် ကိုက်ညီကြောင်း အတည်ပြုရန်။
4. Port State Control officer shall be using a questionnaire to assess that fire-fighting
systems and equipment comply with the relevant requirements, that the master and crew
members are familiar with operations relating to fire safety, and that equipment is
properly maintained and functioning.
5. Deficiencies found during the inspection will be recorded by the PSC officer and actions
may vary from recording a deficiency and instructing the master to rectify it within a
certain period of time, to detaining the ship until serious deficiencies have been rectified.
6. Accordingly Owners and managers of the Shipping Companies are advised that the ship’s
Masters are communicated to ensure that fire-fighting systems onboard comply with the
relevant requirements and that crew members are familiar with operations relating to fire
safety.
7. Following guidance is provided in respect of the CIC questionnaire form:
i. Are the emergency escape routes maintained in a safe condition?
a. Ensure that escape routes are clearly marked, clear of obstacles and easily
accessible.
b. An escape route sign is to be always a symbol with an arrow. The text ‘assembly
station’, or ‘exit’ may be used additionally, in any language or multiple languages.
An arrow without a symbol is not an escape sign.
c. Securing devices of emergency exit hatches to open deck, are operational and of a
type to be opened from both sides.
d. The main and emergency lighting is operational.
e. Crew are familiar with the emergency routes.
ii. Are the fire doors maintained in good working condition?
a. Ensure all fire door control panel indicators, if provided, are functional by
operating the lamp/indicator switch.
b. Test all fire doors located in main vertical zone bulkheads for local operation.
c. Ensure that self closing fire doors are not secured with hold-back hooks or ropes to
keep them in open position.
d. Ensure the doors are closing properly, sealing arrangement is good and that the
door handle and locking arrangements are not loose.
e. The access from machinery space to space containing emergency fire pump (e.g.
steering room) is to be by means of an airlock with the door of the machinery space
being of “A-60” class standard, and the other door being at least steel, both
reasonably gastight, self-closing and without any hold-back arrangements.
iii. Has the fixed fire detection and fire alarm systems, been periodically tested in
accordance with the requirements of the Administration?
a. Ensure that all fire detection and fire alarm control panel indicators are functional
by operating the lamp/indicator test switch.
b. Ensure that the maintenance and test records for the Fire Detection and Alarm
Systems are available.
c. SMS / PMS includes testing procedure for fixed fire detection systems and alarms.
iv. Are ventilation closing appliances capable of being closed?
a. Ensure satisfactory condition and proper operation of ventilation closing
appliances.
b. Ensure that the operation of ventilation closing appliances is not obstructed by
equipment, stores or cargo.
c. Ensure that the ventilation closing appliances are permanently marked for the space
it is serving with indication for open or closed position.
d. Where a battery room ventilator is fitted with a closing device, ensure appropriate
warning notice is displayed near the closing device to mitigate the possibility of
inadvertent closing (for example “This closing device is to be kept open and only
closed in the event of fire or other emergency – Explosive gas”).
v. Are the means of control for power ventilation of machinery spaces operable
from two grouped positions?
a. Check that means of control for power ventilation is provided for stopping
ventilating fans.
b. Check that power ventilation of machinery spaces is operable from two grouped
positions, one of which shall be outside of such spaces.
c. Check that the means provided for stopping the power ventilation of the machinery
spaces are entirely separate from ventilation of other spaces.
d. Check operational status of control for power ventilation of machinery spaces.
Both position systems to be checked.
vi. Can each fire pump deliver at least the two required jets of water?
a. Ensure that each fire pump delivers at least the two required jets of water at
adequate pressure.
b. Check that the capacity of the required designated fire pumps has not been
degraded over time. This can be done by checking the pressure produced at the
pump under working conditions. Further, during fire drills, check the water jet
availability with one hose on the bridge and one hose at the forecastle deck.
c. Ensure that the piping system supporting fire pumps do not have any leakages /
soft patches.
d. Ensure priming arrangements for both Main and Emergency fire pumps and all
gauges are in good working condition.
vii. Are the means of control provided in a position outside the machinery space for
stopping ventilation and oil transfer equipment operational?
a. Ensure the means of controls are accessible, not blocked and are ready for use.
b. Carry out a function test of the remote means of control for stopping ventilation
and oil transfer equipment.
viii. Is the room for the fixed gas fire extinguishing medium used only for this
purpose?
a. Ensure that the fixed gas fire extinguishing medium storage room is not used for
other purposes.
b. Check access control in the fixed gas extinguishing room.
c. Ensure operational step by step activation guidance is posted next to activation
control panel.
ix. Are the valves used in the fire main line operational?
a. Ensure the isolating valve(s) are in good working condition and holding.
b. Fire Main Isolation valve(s) is/are clearly marked.
c. Verify that hydrant valves are in good working condition. With the fire main line
pressurized, there should be no leakage from the hydrant once the valve is
completely shut.
d. Check for satisfactory condition of fire main. Special attention is to be given for
condition of brackets, supports and areas under securing U-clamps.
x. Where a fire drill was witnessed, was it found to be satisfactory?
a. Ensure drills are undertaken as per drill planner prepared meeting the
SOLAS/Flag State requirements and records maintained. Further, in view of the
CIC, it is recommended that fire drill be carried out prior arrival ports under Paris
and Tokyo MoU.
(Every crew member shall participate in at least one abandon ship drill and one
fire drill every month. The drills of the crew shall take place within 24 h of the
ship leaving a port if more than 25% of the crew have not participated in abandon
ship and fire drills on board that particular ship in the previous month. When a
ship enters service for the first time, after modification of a major character or
when a new crew is engaged, these drills shall be held before sailing.
On passenger ships, an abandon ship drill and fire drill shall take place weekly.
The entire crew need not be involved in every drill, but each crew member must
participate in an abandon ship drill and a fire drill each month).
သင်္ဘောသားတိုင်းသည် လစဉ် အနည်းဆုံး abandon ship လေ့ကျင့်မှု တစ်ကြိမ်နှင့် မီးသတ်လေ့ကျင့်မှု တစ်ကြိမ်တွင် ပါဝင်ရမည်။ ပြီးခဲ့သောလတွင် မပါဝင်ရသေးသော crew 25% ထက်ပိုပါက၊သင်္ဘောသားများ၏ လေ့ကျင့်မှုကို သင်္ဘော ဆိပ်ကမ်းမှ ထွက်ခွာပြီး ၂၄ နာရီ အတွင်း ပြုလုပ်ရမည်။
သင်္ဘောတစ်စီးသည် အဓိကအစိတ်အပိုင်းများကို ပြုပြင်မွမ်းမံပြီးနောက် ခရီးစဉ်ဝန်ဆောင်မှုအဖြစ် ပထမဆုံးအကြိမ် ရောက်ရှိလာသောအခါ၊ သို့မဟုတ် သင်္ဘောသားအသစ်များ ပါဝင်လာသောအခါ၊ ရွက်လွှင့်ခြင်းမပြုမီ ဤလေ့ကျင့်မှုကို ပြုလုပ်ရမည်။
ခရီးသည်တင်သင်္ဘောများတွင် abandon ship လေ့ကျင့်မှုနှင့် မီးငြှိမ်းသတ်လေ့ကျင့်မှုများကို အပတ်စဉ် ပြုလုပ်ရမည်။ သင်္ဘောသားအားလုံးသည် လေ့ကျင့်မှုတိုင်းတွင် ပါဝင်ရန် မလိုအပ်သော်လည်း သင်္ဘောသားတစ်ဦးစီသည် စွန့်ပစ်သင်္ဘောလေ့ကျင့်မှုနှင့် လစဉ် မီးသတ်လေ့ကျင့်မှုတွင် ပါဝင်ရမည်ဖြစ်သည်။
b. Ensure crew members are conversant with their duties / responsibilities as per
muster list and can communicate, receive, and carry out instructions efficiently.
c. Ensure that the master is in control of the emergency and the information flow is
from one central command location.
8. Further to above, based on analysis of PSC deficiencies, attention is to be paid to
following additional items:
- Water Mist System in the Engine Room is fully operational and is set on auto mode.
Detectors are not covered or obstructed.
- Water sprinkler system is working satisfactorily, the system is free of any leakage or
clogged nozzle.
Whilst the utmost care has been taken in the compilation of the Technical Information, neither Indian Register of
Shipping, its affiliates and subsidiaries if any, nor any of its directors, officers, employees or agents assume any
responsibility and shall not be liable to any person for any loss, damage or expense caused in any manner
whatsoever by reliance on the information in this document.
- Breathing Apparatus sets are in good condition and ready to use with bottles including
spare bottles. Where air compressor is provided for recharging SCBA cylinders,
annual test report for air quality is available onboard.
- Fireman outfits available in complete and in good condition. Ensure availability of
two-way portable radiotelephone apparatus (minimum of two) for each fire party for
fire-fighter's communication. The apparatus should be of certified safe type suitable
for use in zone 1 hazardous areas, as defined in IEC Publication 60079. (the minimum
requirements in respect to the apparatus group and temperature class are to be
consistent with the most restrictive requirements for the hazardous area zone on board
which is accessible to fire party).
- Emergency Escape Breathing Devices (EEBDs) are available at required locations
including additional training unit.
- Fixed CO2 system - safety pins used on cylinder head discharge valves for fixed
firefighting CO2 system are in accordance with manufacture’s instruction manual and
evidence of proper maintenance and servicing including date of last systems tests are
available.
- The portable fire extinguisher correspond to the fire control plan with respect to
number, type and location and are in good condition, fully charged and ready for use.
Spare charge/s available for each portable extinguisher or additional portable
extinguishers are provided.
- Paint material is stored only in dedicated paint store.
- The maintenance of the fire safety equipment have been completed in accordance with
the Preventive Maintenance Plan and records for same are maintained.
QUESTIONNAIRE
CONCENTRATED INSPECTION CAMPAIGN
ON FIRE SAFETY
PMoU/TMoU
Ship’s name
IMO No.
Date of Inspection
QUESTIONS 1 TO 10 ANSWERED WITH A “NO” MUST BE ACCOMPANIED BY A RELEVANT DEFICIENCY ON THE REPORT
OF INSPECTION.
1* Are the emergency escape routes maintained in a
safe condition? (07120/04103)
2* Are the fire doors maintained in good working
condition? (07105)
3* Has the fixed fire detection and fire alarm
systems, been periodically tested in accordance
with the requirements of the Administration?
(07106)
4* Are ventilation closing appliances capable of
being closed? (07116)
5* Are the means of control for power ventilation of
machinery spaces operable from two grouped
positions? (07116)
6* Can each fire pump deliver at least the two
required jets of water? (07113)
7* Are the means of control provided in a position
outside the machinery space for stopping
ventilation and oil transfer equipment
operational? (07114)
8* Is the room for the fixed gas fire extinguishing
medium used only for this purpose? (07109)
9* Are the valves used in the fire main line
operational? (07110)
10* Where a fire drill was witnessed, was it found to
be satisfactory? (04109/07125)
If “No” is ticked for questions marked with an asterisk “*”, the ship may be considered for detention.
More Information on CIC
Tokyo MoU agrees to conduct CIC on BWM in 2025
During its virtual meeting last week, Tokyo MoU PSC Committee considered and agreed to accept the proposal by the Paris MoU to carry out a CIC on Ballast Water Management (BWM) in 2025.
The Port State Control Committee, the governing body under the Tokyo MoU, held its 31st meeting virtually from 21 to 22 January 2021. The meeting, which was originally scheduled to be held in Republic of Korea in December 2020, but was cancelled due to COVID-19 pandemic, was attended by 21 member Authorities.
Every year, the Paris and the Tokyo MoUs jointly conduct a CIC on a specific aspect on shipping safety. The CIC is taking place from 1 September to 30 November. However, the CIC 2020 was postponed due to pandemic and a CIC on Stability (in general) for 2021 has been ageed so far.
Among others, the Committee took note of the amended schedule for future joint CICs due to the pandemic, and specifically:
- CIC on STCW in 2022,
- CIC on Fire Safety in 2023,
- CIC on Crew Wages and Seafarer Employment Agreement under MLC in 2024.
The Committee considered and agreed to accept the proposal by the Paris MoU to carry out a CIC on Ballast Water Management (BWM) in 2025.
In addition, representatives in the meeting were informed of the results of a trial on remote follow-up inspection procedure and agreed to extend the trial for a longer period, in order to gain more experience to validate and improve the procedure. The purpose of the remote follow-up inspection is to allow PSCOs to verify and close deficiencies, without physically visiting the vessel under specific circumstances.
While noting a significant decrease of the number of inspections conducted in 2020 due to COVID-19 pandemic, decided to publish 2020 data without redaction in the Annual Report.
Please attempt the quiz in below link:
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